AAIS COMMERCIAL LIABILITY COVERAGE FORM DECLARATIONS

(September 2025)

INTRODUCTION

Each insurance company develops or customizes its own version of the Commercial Liability Coverage Declarations. The American Association of Insurance Services (AAIS) has created an advisory Commercial Liability Coverage Declarations document designed for use with the GL-200–Commercial Liability Coverage Form. Many insurance companies use this document as a template to craft their own declarations.

The AAIS advisory declarations form includes nine sections.

Section 1- Insurance Company and Producer Information

• This section contains the name and mailing address of the insurance company providing the coverage.

• The same information for the producing agent also appears in this section.

Section 2–Named Insured and Policy Number

• The full legal name of the first named insured appears in this section. If there is not enough space to list all the named insured entities, you may include the remaining named insureds on a separate endorsement.
• The complete policy number associated with the provided coverages is shown in this section.

Section 3–Mailing Address, Policy Period and Business Description

• The mailing address of the primary insured must be provided in the designated space. Ensure it is as complete as possible, including the post office box number (if applicable) and the nine-digit ZIP Code.

NOTE: It is important to keep the insured's mailing address up to date with the insurance carrier. This address is used for sending policy details and cancellation notices.

• The policy coverage period is clearly indicated in the designated space. This includes both the coverage inception (or effective date) and the expiration date. It is important to understand the coverage starts and ends at 12:01 a.m. standard time at the specified mailing address.

Example: Timothy Kilns has locations in New York, Colorado, and California, with its mailing address located in California. The insurance policy's inception and expiration times are set for 12:01 AM California time. If a loss occurs at the New York location at 1:00 AM Eastern Standard Time (EST), the previous policy will cover the loss. This is because the new policy does not take effect until 12:01 AM California time, which is equivalent to 3:01 AM in New York.

• Entries must be provided in the designated space to briefly describe the insured's business or operations conducted.

Section 4–Type of Business and Location of Insured Premises

• Specify the type of business entity in this section. Options include Individuals, Partnerships, Joint Ventures, and Limited Liability Companies. If your entity does not fit these categories, select "Other" and provide a description. It's important to mention that the AAIS Commercial Liability declaration does not include a “Corporation” option. For entities formed as a Corporation using the AAIS advisory declaration, choose “Other” and describe the entity.

NOTE: If more than one named insured is shown in Section 2, more than one of these business entities may apply and be checked.

Limited Liability Companies are not automatically included under the GL-200 policy. It is essential to add endorsement GL-914 - Limited Liability Company when any insured party is a Limited Liability Company.

• After the insured entity types are entered, a list of all owned, rented, occupied, or controlled locations should be entered. In doing so, this confirms all known exposures at the beginning of the policy period have been identified.

If there is not enough space to list every location, additional locations may be listed on a separate endorsement.

NOTE: Locations not listed may or may not be covered. If the information was intentionally withheld from the insurance company, coverage may be denied due to the Misrepresentation Condition. However, if the location was not listed due to a clerical error, coverage may still apply.

Section 5–Limits of Liability

The limits are shown in the spaces provided:

• Each Occurrence Limit
• Coverage P Limit for Personal Injury Liability and Advertising Injury Liability
• Medical Payments Limit, which applies per person
• General Aggregate Limit for other than Products/Completed Work
• Aggregate Limit for Products/Completed Work
• Fire Legal Liability Limit, which applies per occurrence

A space is provided to indicate that no coverage is needed for Products/Completed Work. If a check is placed in this space, the Each Occurrence Limit will not apply to this excluded coverage, and there will be no limit in the Aggregate Limit for Products/Completed Work.

When Non-Owned Auto Liability and Hired Auto Liability Coverage are included, spaces are provided to display the additional charges.

Section 6–Classifications

This section contains the rating details of the declaration. The required entries are as follows:

• Classification/Description
• Class Code
• Rating Basis
• Rate
• Premium
• Deposit Premium

Section 7–Endorsements

Endorsements attached as of the policy inception date are listed in the designated area, organized by form number and title.

Section 8–Countersignature and Countersignature Date

• The resident agent of the state where coverage is provided signs their name in the space provided.
• The date of the countersignature is entered in the designated space.

Section 9–Company Officers’ Signatures Section

This section provides space for the actual or facsimile signatures of the officers of the insurance company issuing coverage.